Typically make two pots regular and one pot decaf. Sets pots out with coffee condiments, fills water “percolator” for tea and cocoa and makes lemonade and ice water pitchers. More details below.
Bring Food Items and/or recruit others to bring food: Plan to feed 75-100.
Decide if coffee hour will be held inside or outside based on weather, clergy preference, Christian Education demands and personal preference
Sets up beverage station and arrange food table. Check supply during coffee hour as needed.
Cleans up afterwards including putting tables etc away if held outside.
Offers hospitality to all!
How to make coffee:
Note separate thermos for regular and decaf (decaf also uses the orange pot top) and never put coffee in the “Hot Water Only” thermos
Plug in the big silver brewer and turn switch on front to “ON”
Get filters, coffee and measuring cup out of the “COFFEE” cabinet
Slide the big silver filter bowl from the top of the brewer and make sure metal grate is in the bottom of the bowl
Insert at LARGE coffee filter (some small filters are sometimes around for AA)
Using the RED ½ Cup scoop – put one heaping or rounded scoop of coffee into the filter
Slide the silver filter bowl back into it’s slot at the top of the brewer
Remove the pump top from a thermos pot and slide pot into position in brewer
Fill marked pitcher with cold water to line indicated
Pour water from pitcher into top of brewer
Each pot takes about 15 minutes
When brewing is done, carefully remove pot from brewer without catching handle of filter bowl
Put pump tube into pot, replace lid and set out for serving with hot cups, creamer, stirrers and sugars
Remove filter bowl, throw wet filter and used coffee away, rinse if needed and repeat for next pot of coffee
Make one decaf and one regular pot plus a second pot of regular if over 75 people
Hot water for tea and cocoa:
Plug in the percolater on the counter down from the coffee brewer
Fill with cold water to the 35 mark
When it’s hot, use percolator spigot to fill the “Hot Water Only” thermos
Set out for serving with tray of tea bags and cocoa packets plus hot cups
Lemonade and water:
Using the clear acrylic beverage dispenser, put 12 scoops of lemonade powder in then fill with three beverage pitchers (found in cabinet over counter marked “pitchers”) of cold water. If you need or want to add ice, add another scoop of powder to account for dilution
If expecting more than 75 people, consider adding another 4 scoops of lemonade powder and another pitcher of cold water
Fill the other acrylic beverage dispenser with ice and water about half way.
Set out with clear cups and napkins
Remove pump tops from coffee pots, these should not be submersed
Remove pump tubes and rinse through
Dump leftover coffee and rinse out pots, dry in rack or upside down to drain on counter
Dump hot water for tea from pump pot and from percolator
Dump used coffee filters
Unplug coffee brewer and hot water percolator
Wipe down counters as needed
Put silverware and plates in dishwasher and start cycle OR wash by hand
Pull tablecloths and hang up if clean, or put in laundry bag in kitchen to be cleaned
Return cups, creamers, sugars and teas to kitchen counter
Wipe down food table in parish hall as needed
Put away folding tables if used outside
This is the table, not of the Church but of Jesus Christ. It is made ready for those who love God and who want to love God more. So come, you who have much faith and you who have little, You who have been here often and you who have not been for a long time or ever before. You who have tried to follow and all of us who have failed. These are the gifts of God for the People of God.
Adapted from The Iona Community, Iona Abbey Worship Book, (Glasgow, UK: Wild Goose Publications, 2001), 53.